Pick your path
Three ways to get to one place, ordered from least effort to least cost. Start with whichever fits, and switch later without losing anything.
Let the tools do the work
An aggregator like Akiflow or Sunsama pulls Gmail, Asana, Calendar and Slack into one inbox you drag into time slots. Add Motion if you want AI to build the day.
~$19-45/monthDo a bit yourself and save
TickTick or Todoist synced two-ways with Google Calendar as the hub, plus free capture (Google Keep for voice notes, Fathom for meetings).
~$3/month corePay nothing, do a bit more
Google Tasks + Keep + Calendar, or Apple Reminders, or Microsoft To Do. All free and cross-platform. You give up automatic roll-over and do more copy-in by hand.
$0What the guide covers
- The seven needs every option is graded against, drawn from a real working week.
- The full landscape of hubs, capture tools and voice recorders, with prices and what each is best for.
- Where an AI agent fits, and the honest answer on whether Asana should be your hub.
- A copy-paste spec to hand a tech consultant if you ever want a custom, private build.
Want the daily-practice version of the same idea? Qawi is one place for your salah, habits and reflection, so nothing lives in your head there either. More for working professionals is on the Career page.